THE KARAN GROUP

Manual prepared in terms of Section 51 of the Promotion of Access to Information Act No 2 of 2000.


NATURE OF BUSINESS:


Karan Beef (Pty) Ltd is a privately owned company registered in terms of the Companies Act No 61 of 1973 amended to Act 35 of 2001 under the registration number 1996/006623/07.


This manual applies to Karan Beef (Pty) Ltd, Karan Beef Balfour Properties (Pty) Ltd, Ivy Street Properties (Pty) Ltd and I M Karan Trading as Karan Beef Feedlot, hereinafter referred to as "The Karan Group". The Karan Group operates an abattoir, feedlot meat processing plant and is involved in the wholesaling and retailing of meat.



1. CONTACT DETAILS OF THE COMPANY:


1.1 Chief Executive Officer: Mr Arnold Francois Pretorius

1.2 Registered Physical Address:

Feedlot
Vaaldam Road, Elandsfontein District, Heidelberg 1438

Abattoir
1 Mury Street, Balfour 2410

Distribution Centre
32 Merino Avenue, City Deep 2049.

1.3 Registered Postal Address: P O Box 53, Heidelberg 1438

1.4 Actual Physical Address:

Feedlot
Vaaldam Road, Elandsfontein District, Heidelberg 1438

Abattoir
1 Mury Street, Balfour 2410

Distribution Centre
32 Merino Avenue, City Deep 2049

1.5 Actual Postal Address: P O Box 53, Heidelberg 1438

1.6 Telephone Numbers:

Feedlot - 016 342-1214
Abattoir - 017 773-0352/8
Distribution - 011 613-1851

1.7 Fax Numbers:

Feedlot - 016 342-1212
Abattoir - 017 773-1104
Distribution - 011 613-1809

1.8 Website Address: www.karanbeef.com

1.9 E-mail Address: info@karanbeef.com

1.10 Contact Person: Mr Mervyn Gaffney

1.11 Contact Person Tel Number: 011 613-1851

1.12 Contact Person Fax Number: 011 613-1809

1.13 Contact Person E-mail Address: mervyng@karanbeef.com

1.14 Company Auditors:

Grant Thornton
Private Bag X28
Benmore
2010


2. COMPANY DETAILS:

2.1 Registered name of the Company: Karan Beef (Pty) Ltd

2.2 Company Registration Number: 1998/006623/07

2.3 Major Shareholders: Ivor Karan Trust; Nguni Trust

2.4 Company Products: Karan Beef, I & J value added products.

2.5 Registered Trade Name: Karan Beef; Superfed, Karan Superfed

2.6 Branches of Company: Balfour, City Deep, Heidelberg

3. GUIDE

In terms of Section 10 of the Promotion of Access to Information Act No 2 of 2000, the South African Human Rights Commission ("SAHRC") is required to compile a guide to the act to assist people to exercise their rights under the Act. This guide has to be published on 31 August 2003. Any enquiries in this regard should be addressed to:

The South African Human Rights Commission
Research and Development Department
Private Bag 2700
2041 Houghton

Telephone: 011 484-8300
Fax: 011 484 0582
E-mail: paia@sahrc.org.za
Website: http://www.sahrc.org.za


4. AVAILABILITY OF MANUAL

4.1 In terms of Regulation 9(1) of the Act, the Chief Executive Officer must make available a copy of the manual to:

4.1.1 The South African Human Rights Commission;

4.1.2 Publish the manual in the Government Gazette;

4.1.3 Publish on the Company's website;

4.1.4 Shall, during office hours and upon request, make available for public inspection, a copy of this manual.


5. RECORDS AVAILABLE IN TERMS OF OTHER LEGISLATION.

Records are held in accordance with statutory provisions that include those in the following Acts (note: this list is not exhaustive):
    • Basic Conditions of Employment Act, 75 of 1997
    • Companies Act, 61 of 1973
    • Compensation for Occupational Injuries and Diseases Act, 130 of 1993
    • Employment Equity Act, 55 of 1998
    • Income Tax Act, 58 of 1962
    • Labour Relations Act, 66 of 1995
    • Occupational health and Safety Act, 85 of 1993
    • Skills Development Act, 97 of 1998
    • Unemployment Insurance Act, 30 of 1996
    • Value-Added Tax Act, 89 of 1991
    • Generally Accepted Accounting Principles Act


6. ACCESS TO RECORDS

6.1 Notice published in terms of section 52(2):

None. Karan Group holds no information that is freely available without a request for access in terms of the Act.

6.2 Categories of Information held in company records:

Financial Records
  • Accounting records
  • Taxation records
    Statutory Company Information and Records
Personnel Records
  • Conditions of Service
  • Employee Records
  • General Correspondence
  • Employment Equity Records
  • Remuneration Records
  • Provident Fund Records
  • Training

Marketing and Sales
  • Group Sales and Marketing Records

Records related to fixed and moveable property.
Legal Documentation
Commercial Contracts


7. REQUESTING PROCEDURES

The purpose is to define the manner and form in which a request for information must be submitted.

7.1 Entry Point for Requests

In order to ensure that the "Karan Group" complies with the Act, the Chief Executive Officer of the Group has designated the Group Systems Manager as the only entry point through which any request in terms of the Act must be channelled.
All requests in terms of the Act must be addressed to the Group Systems Manager in writing.

Physical Address Postal Address:

Karan Beef P O Box 86449
32 Merino Avenue City Deep
City Deep 2049
2049

Facsimile: (011) 613-1809
Telephone: (011) 613 1851
Electronic Mail: mervyng@karanbeef.com

7.2 Who may request information or records in terms of the Act.

The Act provides that a person may only request information in terms of the Act, if the information is required for the exercise or protection of a right.

Information will therefore not be furnished unless a person clearly provides sufficient particulars to enable the company to identify the right the requester is seeking to protect, as well as an explanation of why the requested information is required for the exercise or protection of that right.

7.3 Requester Categories

The capacity in which a requester requests information will determine the category he or she falls in. Please take note that the requester category has a bearing on the changes pertaining to the access to information (see Request Fees).

Requesters are classified into 4 categories:

7.3.1 Personal Requester
Requests personal information about himself/herself.

7.3.2 Representative Requester
Requests information on behalf of someone else.

7.3.3 Third Party Requester
Requests personal information of another person.

7.3.4 Public Body
Requests information in the public interest.

7.4 Request Procedure

7.4.1 Completion of FORM

Any request for information must be contained on the prescribed form available on the website of the South African Human Rights Commission at www.sahrc.org.za or the website of the Department of Justice and Constitutional Development (under regulations) at www.doj.gov.za. This formality is prescribed in the Act.

The prescribed form is to be completed in full and returned to the Group Systems Manager together with any other information that the Karan Group require, in order to consider and decide on the request. A request, which does not comply with the formalities, as prescribed by the Act will be forwarded back to the requester with advice on the steps necessary for compliance. This includes forms that are not completed in full.

The Group Systems Manager will not consider a request unless it is contained on the prescribed form.

7.4.2 Proof of Identity

Proof of identity is required to authenticate the request and the requester. In view hereof, a requester will, in addition to the prescribed form, be required to submit acceptable proof of identity such as a certified copy of their identity document or other legal forms of identity.

7.5 Request Fees

Section 54 of the Act entitles a company to levy a charge or request fee to enable the company to recover the cost of processing a request and giving access to records in terms of the Act. The fees that may be charged have been published by the Minister of Justice and are displayed below.
Note that where a decision to grant a request has been taken, the record will not be disclosed until the necessary fees have been paid in full, and proof of payment furnished.


7.5.1 ACCESS FEES FOR REPRODUCTION


7.5.1.1 For every photocopy of an A4-size page or part thereof R1.10

7.5.1.2 For every photocopy of an A4-size page or part thereof held on a computer or in electronic or machine-readable form R0.75

7.5.1.3 For a copy in a computer-readable form on stiffy disc R7.50

7.5.1.4 For a copy in a computer-readable form on compact disc R70.00

7.5.1.5 For a transcription of visual images for an A4-size page thereof R40.00

7.5.1.6 For a copy of visual images R60.00

7.5.1.7 For a transcription of an audio record for an A4-size page or part thereof R20.00

7.5.1.8 For a copy of an audio record R30.00

7.5.2 ACCESS FEE FOR TIME SPENT

7.5.2.1 The time reasonably required to search for the record for disclosure and preparation R30.00/hr or part R30.00/hr or part of R30.00

7.5.3 REQUEST FEE

7.5.3.1 For a request for access to a record by a person other than a personal requester R50.00

7.5.4 DEPOSIT

7.5.4.1 One third of the access fee is payable as a deposit by the requester

7.5.4.2 Six hours as the hours to be exceeded before a deposit is payable

7.5.5 POSTAL FEE

7.5.5.1 When a copy of a record must be posted to the request or R9.75

7.5.6 APPEAL FEES

7.5.6.1 For lodging an internal appeal by a requester against the refusal of his/her request for access to a record R50.00

7.5.7 VAT

7.5.7.1 Private bodies registered under the Value Added Tax Act, 1991 may add VAT to all the above-mentioned fees.

7.6 Granting or Refusal of Requests

All requests complying with the requirements above will be processed and considered expeditiously.
The Act, however, stipulates the following grounds for refusing requests for information:

Mandatory protection of the privacy of a third party who is a natural person (Section 63).
Mandatory protection of commercial information of a third party (Section 64).
Mandatory protection of certain confidential information of a third party (Section 65).
Mandatory protection of safety of individuals and protection of property (Section 66).
Mandatory protection of records privileged from production on legal proceedings (Section 67).
Commercial information of the Private Body (Section 68).

Mandatory protection of research information of third party and of the Private Body (Section 69).
Whatever decision is taken the requester will be given notice of the decision in writing. The Act requires that such notification be given within 30 days of the decision being made. In the case of a request being refused, the notification will include the reasons for the refusal.

Please note that "Karan Group" may extend the thirty-day notice period if it is necessary due to the nature of the request and the amount of time required gathering the information. The requester will however be given notice of the extension prior to the 30-day period's expiry.

7.7 Appeal

The Act does not require a company to establish an internal appeal structure for the purpose of allowing a requester, who is aggrieved by a decision of the company, to appeal such a decision. This requirement is only applicable to a public body.

A requester aggrieved by "Karan Group's" decision must therefore approach a court of law.